Asialics korea

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Chapter 1 General rules

Article 1 (Purpose)

The ASIALICS Korea aims to develop and supply theories and knowledge on technological innovations by cooperating with experts from various countries in Asia to pursue the coevolution of their development. Furthermore, by presenting methods for efficiently managing innovation activities at industrial sites and establishing technology policies and innovation strategies, the Association aims to contribute to the joint development of Asian economies.

Article 2 (Name)

The Association is called as ASIALICS Korea (Asia Association of Learning, Innovation and Coevolution Studies, Korea) (“the Association”).

Article 3 (Location of office)

The office of the Association is located within the Daegu Gyeongbuk Institute of Science and Technology (DGIST) at Dalsung-gun, Daegu. Branches can be established in Korea or abroad if necessary.

Article 4 (Rules of operation)

  • ① The Association strives to achieve the establishment purpose mentioned in Article 1.
  • ② The Association is operated according to the laws pertaining to the establishment and the operation of private and non-profit organizations, the relevant articles of association and the establishment conditions imposed by the Minister of Science, ICT and Future Planning.
  • ③ Activities of the Association must not restrict the range of beneficiaries according to place of birth, school, occupation, workplace, social status or special relations with the Association. However, if the range is to be limited, the Association must obtain the approval of the Minister of Science, ICT and Future Planning.

Chapter 2Activities

Article 5 (Activities)

  • ① The Association must carry out activities that are relevant to the following areas in order to achieve the purpose mentioned in Article 1.
    • 1. Support the research activities of members
    • 2. Open the research results of members; hold related debates and symposiums
    • 3. Publish journals and research results and present academic awards
    • 4. Conduct research with affiliated institutions in Korea and abroad
    • 5. Consignment and consultation in relation to research services
    • 6. Exchange research results and information among members
    • 7. Assessment of and education in the area of technology and innovation policy
    • 8. Other activities required to achieve the purpose of the Association
  • ② The Association must obtain the approval of the Minister of Science, ICT and Future Planning to carry out or modify for-profit businesses that are not relevant to Article 1.

Chapter 3 Membership

Article 6 (Qualifications for membership)

Members of the Association (“members”) must submit an application form as prescribed by the Association and receive the approval of the board to be qualified as members.

Article 7 (Rights and obligations of members)

  • ① Members can attend general meetings to exercise their voting rights and can participate in the Association’s activities, such as seminars, projects, conferences, etc.
  • ② Members can exercise voting rights in written form or via a deputy.
  • ③ All members hold equal voting rights.
  • ④ Members must pay membership fees to the Association and hold obligations for matters decided upon in general meetings.

Article 8 (Types of members)

Members are classified as regular members, organization members, life members and student members.

Article 9 (Regular members)

Regular members are those employed in related fields (innovation management, innovation economy, and innovation policy) in Korea or abroad. Regular members must work in research or education fields in related sectors such as schools, research centers, companies or public corporations and must have completed the entrance procedure.

Article 10 (Organization members)

organization members are those that approve of the purpose of the Association and that have contributed to its development. Board approval is required to obtain membership.

Article 11 (Life members)

Life members are individuals that approve of the purpose of the Association, are qualified as regular members, and have paid a certain amount (to be decided by the Board of Directors). Board approval is required to obtain membership.

Article 12 (Prohibition of membership transfer and inheritance)

Member status cannot be transferred or inherited.

Article 13 (Cancellation of membership)

Members can choose to cancel their membership. However, members who wish to cancel membership must submit a membership cancellation form. Previously paid membership fees cannot be refunded.

Article 14 (Expulsion of membership)

The Association can expel members through a Board voting process in the following cases.

  • 1. Failure to pay membership fees for more than 2 years
  • 2. Actions that contradict the purpose of the Association
  • 3. Actions that damage the reputation of the Association

Chapter 4 Executives

Article 15 (Types and numbers of executives)

The Association appoints the following executives. (Revised on 2013.11.29)

  • 1. President
  • 2. Less than 5 vice-presidents
  • 3. Less than 30 executives (including the president and vice-president)
  • 4. Auditor

Article 16 (Term of executives)

) President, vice-president and executives have a term for 2 years. Auditors hold office for 3 years. However, executives can serve consecutive terms.

Article 17 (Qualifications of executives

Following individuals are not qualified to hold executive posts.

  • 1. Minors
  • 2. Incompetent or quasi-incompetent individuals
  • 3. Insolvent debtors that have not been restored
  • 4. Individuals sentenced to imprisonment without labor or heavier punishment that have completed the sentence or have been granted an exemption in under 3 years

Article 18 (Appointment of executives)

  • ① Executives (e.g., president, auditor) are appointed through the general meeting voting process and must be recommended by the Board or more than 30 members. Executives take office after obtaining the approval of the Minister of Science, ICT and Future Planning.
  • ② Vice-president and executives are appointed by the president in consideration of their representation in a related field.
  • ③ Vacancy of an executive or an auditor must be filled within 2 months. In such a case, newly appointed executives hold office for the remaining term of their predecessors.

Article 19 (Duties of executives)

  • ① President represents the Association’s affairs and manages business as the chair of the general meeting and board.
  • ② Executives administer the office work of the Association
  • ③ Executives must implement such duties as law-abiding managers.
  • ④ Executives have no representation in matters in which the interests of the Association contradict those of the executives.
  • ⑤ Executives who fail to carry out their duties must compensate the Association for any damages stemming from this failure.
  • ⑥ Executives can allow other individuals to represent certain acts in matters that are not prohibited by the articles of the Association or by a decision made at a general meeting.

Article 20 (Duties of auditors)

  • ① Auditors must carry out the following duties.
    • 1. Request opinions or the submission of data required for auditing duties and assets of the Association and speak at board meetings.
    • 2. Give opinions to executives regarding the duties and assets of the corporation.
    • 3. Report to the board any illegal or unreasonable matters discovered during an audit of the Association’s business and assets
    • 4. Request a board meeting if needed to report Clause 3
  • ② Auditors must report to the Ministry of Science, ICT and Future Planning any illegal or unreasonable matters discovered during an audit of the Association’s business and assets.
  • ③ Auditors can ask the court to suspend the performance of duties for executives that may cause considerable damage to the Association by engaging in acts that are beyond the purpose of the Association or that violate the articles of association or other laws.

Article 21 (Full-time executives)

The Association can employ full-time executives. Full-time executives must be paid by the Association.

Article 22 (Dismissal of executives)

The dismissal of executives who have not completed their terms as mentioned in Article 16 must be voted on during a general meeting.

Chapter 5 General meetings

Article 23 (Functions of a general meeting)

The following matters are decided in general meetings.

  • 1. Matters related to the budget, settlement of accounts, and the acquisition or disposal of assets.
  • 2. Matters regarding a revision of the articles of association.
  • 3. Matters regarding the appointment of executives.
  • 4. Matters regarding the dissolution of the Association.
  • 5. Other important matters

Article 24 (Types of general meeting)

General meetings are classified as regular general meetings and provisional general meetings.

Article 25 (Convene a general meeting)

  • ① General meetings are convened and chaired by the president.
  • ② Regular general meetings are held once a year. Provisional general meetings are convened in the following cases.
    • 1. Acknowledged as necessary by the president
    • 2. Voted on by the Board of Directors
    • 3. Requested by a majority of current executives or more than 30 members
  • ③ A general meeting convened according to the provisions of Article 1 must be reported to all members as regards its purpose at least 7 days before the day of the meeting.

Article 26 (Decision quorum of general meetings)

  • ① General meetings are assembled when more than one-quarter of all members are present. Attendance can be delegated in writing.
  • ② Proceedings of general meetings are decided by the majority approval of the members present.

Article 27 (Cause for exclusion from voting in general meetings)

Executives or members cannot participate in the voting process of the general meeting regarding the following matters.

  • 1. Personal matters regarding executive appointment and dismissal
  • 2. Matters related to their relationship with the Association
  • 3. Other matters as decided upon in a general meeting

Article 28 (General meeting minutes)

  • ① Proceedings of a general meeting must be recorded in the minutes.
  • ② Progress, outline and results of the proceedings must be recorded in the minutes and signed by the chair or executives present.

Chapter 6 Board of directors

Article 29 (Installation and operation of the Board)

  • ① The Association must install a board of directors.
  • ② The Board is composed of executives.
  • ③ The Board is convened and chaired by the president.

Article 30 (Functions of board)

  • ① The Board reviews and decides on the following matters.
    • 1. Matters related to the budget, settlement of accounts, and the acquisition or disposal of assets
    • 2. Matters regarding a revision of the articles of Association
    • 3. Matters regarding the dissolution of the Association
    • 4. Matters regarding the appointment of executives
    • 5. Matters regarding the organization of various committees and organizations
    • 6. Other important matters
  • ② President and executives cannot vote on matters for which their personal interests conflict with those of the corporation.

Article 31 (Convening of Board meeting)

  • ① Board meeting can be convened if acknowledged as necessary by the president.
  • ② If a Board meeting is requested in the following cases, the president convenes the meeting within 20 days from the date of request.
    • 1. A Board meeting is requested by a majority of current executives who present the purpose of the meeting.
    • 2. A Board meeting is requested by an auditor who wishes to report to the board illegal or unreasonable matters discovered in an audit of the Association’s assets.
  • ③ The objectives of the Board meeting must be stipulated at least 7 days before the meeting and reported to all executives in order to convene the meeting. However, this is not relevant if the meeting is held by all executives and requested by all members.
  • ④ If the Board meeting cannot be convened for more than 7 days due to a vacancy or evasion by the convening authority, it can be convened by obtaining the approval of the Minister of Science, ICT and Future Planning based on the majority approval of current executives. In this case, the meeting is chaired by the executive elected by mutual vote under the chairmanship of the most senior executive among those present.

Article 32 (Decision quorum of the Board)

  • ① The Board can vote on matters noted in the provisions of Article 31, Clause 3 and Article 4. However, matters that are not noted can be submitted and voted on if the meeting is attended by all current executives and approved by all attending executives.
  • ② Matters are decided by a majority of the executives present. However, matters that result in a voting tie are decided by the president.
  • ③ Executives possess equal voting rights.
  • ④ The Board cannot approve a documentary resolution.
  • ⑤ Proceedings of the Board meeting are recorded in the minutes.

Chapter 7Various committees and organizations

Article 33 (Installation of committees and organizations)

  • ① Following sub-committees can be established to carry out long-term projects and promote efficient operation. Matters regarding the establishment and abolition of committees are decided by the board.
    • 1. The Association establishes a regional organization committee and an international organization committee to plan and carry out international symposiums.
    • 2. The Association establishes an operation committee for policy debates, symposiums, seminars and research projects.
  • ② The chair is appointed by the Board
  • ③ The Association installs an affiliated Global Innovation Center to carry out academic research and provide education in cooperation with various countries around the world.

Article 34 (Advisory committee)

Advisory committee is composed of personnel appointed by the president, including successive presidents and individuals who have significantly contributed to the development of the Association. The committee is convened by the president according to need. The committee consults the president regarding the following matters.

  • 1. Management of the Association funds
  • 2. Matters regarding the reward and punishment of members
  • 3. Other matters delegated by the president or the Board

Article 35 (Secretariat)

The Association can have a secretariat to deal with the affairs of the Association. The regulations of the secretariat are enacted through the voting of the Board.

Chapter 8 Assets and accounting

Article 36 (Fiscal year)

The fiscal year of the Association is in time with the fiscal year of the government.

Article 37 (Assets)

  • ① The Association must manage its assets in good faith.
  • ② Assets of the Association are classified as basic assets, which are relevant to the following items, and normal assets, which are other, non-basic assets.
    • 1. Assets that appear as basic assets during its establishment
    • 2. Assets donated or otherwise acquired for free. However, assets that cannot be considered as basic assets in view of the donation purpose and that have received relevant approval from the Minister of Science, ICT and Future Planning are excluded.
    • 3. Normal assets that have been decided in a general meeting or a board meeting to be reassigned as basic assets
    • 4. Reserve funds of global surplus
  • ③ Type, status and appraised value of assets during the establishment of the Association are as follows.
    • 1. Cash (balance)
    • 2. Other
  • ④ The criteria for managing other assets abide by the legal provisions regarding the establishment and operation of non-profit organizations.

Article 38 (Budget)

The budget of the Association is organized into the estimated balance sheet, the estimated income statement, and supplementary schedules.

Article 39 (Accounting)

All accounting transactions must be processed according to the principles of corporate accounting based on facts in order to analyze the performance, income, and expenditures of the Association accurately.

Article 40 (Expenses)

The expenses of the Association are covered by the initial fees, regular membership fees, special membership fees, donations and donated income amounts from members.

Article 41 (Membership fees)

Initial fees and regular membership fees of members are determined based on the approval of the Board and are confirmed in a regular general meeting.

Article 42 (Execution and reporting)

  • ① President holds the right to execute the budget and business accounting practices.
  • ② President must write a report of the final accounts pertaining to general accounting and fund management at the end of the fiscal year and attach the opinions of auditors. This information must be reported and approved in a general meeting.

Chapter 9 Supplementary rules

Article 43 (Revision of Articles of Association

To revise the Association’s articles of association, the matter must be reviewed by the board, voted on by more than two thirds of the members present, and approved by the Minister of Science, ICT and Future Planning.

Article 44 (Writing and furnishing of documents)

  • ① A list of assets must be created during the establishment of the Association and at the end of the business year. It is to be kept at the office.
  • ② The Association must keep the list of members and record any modifications on the list.
  • ③ The Association must keep the general meeting minutes in the office according to the provisions of Article 28.

Article 45 (Submission of data)

The Association must submit the following to the Minister of Science, ICT and Future Planning after obtaining approval by the Board and in a general meeting: an annual plan and budget one month before the start of every fiscal year and a report of the performance and balance sheet within 2 months after the start of every fiscal year. In this case, an audit certificate from a CPA (Certified Public Accountant) or another affiliated institution must be attached to the performance and balance sheet if requested by the Minister of Science, ICT and Future Planning.

Article 46 (Reporting)

If the Association registers according to the provisions of Article 49 or 52 of the Civil Code, the results must be orally reported to the Ministry of Science, ICT and Future Planning within 7 days after the completion of the registration.

Article 47 (Dissolution)

  • ① Dissolution of the Association due to the success or failure of achieving the purpose stipulated in the provisions of Article 1 can be accomplished when more than two thirds of current members approve of the matter in a general meeting. However, if there are no members, the Association can be dissolved without such a decision in a general meeting.
  • ② Assets that are not disposed of according to the provisions of Article 1 must be returned to the national funds.

Article 48 (Applicable provisions)

Matters not regulated in these articles of association abide by laws regarding the establishment and operation of private and non-private organizations. Matters that are not regulated by the relevant laws abide by decisions made in a general meeting or by the Board.

Supplementary provisions

These articles of association will be enforced as of the date in which approval is obtained from the Ministry of Science, ICT and Future Planning (2013.7.26).